SAP Analytics Cloud is introducing one of the most asked features on Scheduling Stories and Analytical Applications with its latest update 2020.03.

We call it as Schedule Publications. With this, you would be able to Schedule a Story and also an analytical application with recurrence and distribute the same as a PDF over email to a number of different SAC and Non-SAC recipients. And do much more things like, you can even include a customized message in the email per the schedule and attach a link as well to the view of the story in online mode which can be used to check the latest online copy of the story / analytical applications.

Note: Schedule publications would be available only for SAP Analytics cloud Tenants based on the AWS data center (Cloud foundry based).

You can create a single schedule or even a recurring one with a defined frequency like hourly, daily, weekly.

Let’s get started:

At first, Schedule Publications needs to be enabled by your organization SAP Analytics cloud admin on the Tenant level. To do the same, please log in as Admin and go to System -> Administration and enable the Toggle as shown below.

“Allow Schedule Publications” and “Allow Schedule Publication to non-SAC users”

If you want to allow your schedules to be sent over to Non-SAC users as well along with SAC users, Please enable the toggle option as shown below.

Schedule Publications is not by default enabled   to all users in your organization, your admin needs to assign to a template who would have rights for creating schedules.  To do the same. under the SAC Tenant application menu. Go under the Security -> Roles and click on any existing role where you would like to add Schedule Publications right.

How to create Schedule Publications?

You can create a schedule IF

• If you are a BI Admin or an Admin. By default, these roles come with the Schedule Publication permission.
• If the Schedule Publication permission has been assigned to a custom role created.
• If you have a Save or Save As permission to a story once the Schedule Publication permission is given.

Once a user has been granted access to create schedules

• Select the Story / Analytical application under the browse files (By using the checkmark) and then choose the option Share  -> Schedule Publications as shown below or

• The other way is to open a Story and the again go under share option and select Schedule Publication.

• Once the Schedule Publications Dialog box opens, Input the details as required.

Name: Provide a name for your Schedule

Start:  Provide a start date for your schedule with a defined time or you can add recurrence

details as well by selecting the option “Add Recurrence”.

Under Recurrence, you can define the recurrence pattern to be hourly, daily, weekly as different options and also the number of times needs to be repeated including the end of occurrence details.

Topic: This is the subject for the email which would be delivered to the recipients

Message: This is the body of the message for the email which would be sent to the recipients over email.

Include Story Link:  If you select this checkmark, then the story/ analytics application link would be sent along with the email. If you happen to personalize the publication by selecting a bookmark to be delivered (Given below), then the personalized bookmark view link would be embedded.

Distribution: Here you can define the view of the story which needs to be delivered to the recipients. You can personalize different users or teams with different views of the same story to be delivered with the help of bookmarks available for stories. If your stories have multiple bookmarks where each of the bookmarks are relevant for different users/teams, you can make use of the same, else create one. The advantage you find with the bookmarks is you can create a unique personalized view by applying different filter options and create views. 

Distribution (Continued): You can create one or more than view (as story default view or different bookmarks) which can be delivered to different SAC users/teams. Let’s focus on one view and understand all options. Next to the Down-arrow, Double click “View1” and provide a name for your view. Below screenshot describes to be “Corona virus Clinical Characteristics Report”.

• SAP Analytics Cloud Recipients: Click the person icon and select the different SAC user recipients or teams
• Non-SAP Analytics Cloud Recipients: These are the users who are not a part of SAC user lists or a part of SAC tenant. You can include their email address by manually typing their addresses. Under the default SAC Analytics Cloud licensing, Per View, you can input a maximum of 3 Non-SAC Recipients.
• Story View: Choose the Story/Bookmarks view which you want to deliver to the above recipients. You can choose between Original Story, Global Bookmarks and as well My Bookmarks. the authorization on the story publication would be same as schedule owner and the exact view would be delivered to different recipients.
• File Name: Name of the publication which would be delivered to the recipients
• PDF Settings: You can select this option to define the PDF settings like what all pages you want to deliver, the grid settings for different columns and rows selection, choose to insert appendix which has details on metadata information on the story.

Once you are done with all the details then, Click OK and create your Schedule.

How to view my Schedules created and as well how can I Modify the Schedule?

You can view the Schedule created under the Calendar view. Go to the SAC application menu and select Calendar. You can see the schedule created right there.

If its recurrence schedule, then you would see against multiple different dates /time as defined by the schedule owner.

You can as well modify a single recurrence or the entire series occurrence. Select the occurrence from the calendar view and on your right side, a new panel opens where you can modify as shown below.

You can edit the Referrence Setting for Reference Pattern and End Reference by as interested and click on OK and click on Update to save the changes.

As and when the clock ticks it’s time, The Schedule publication picks the job and creates the publications and send it to the different recipients defined as an attachment over email. The maximum mail delivery size allowed per email including attachment is 15MB.

Schedule Publications in itself is a resource intensive tasks which includes the Schedule publications engine on the cloud hosted on SAP Analytics Cloud do a variety of jobs in the background for creating the publications including the email delivery. Out of the box with the standard licensing you would get limited number of schedules.

Though predictive analytics has been around for decades, it’s a technology whose time has come. More and more organizations are turning to predictive analytics to increase their bottom line and competitive advantage. Why now?

With interactive and easy-to-use software becoming more prevalent, predictive analytics is no longer just the domain of mathematicians and statisticians. Business analysts and line-of-business experts are using these technologies as well.

The intent of this blog is to share my understanding and opinion of predictive capabilities and options available within the SAP Ecosystem.  Predictive Analytics in SAP can be leveraged with any of the below tools/applications. It all depends on how the  business adopt the tools.

SAP Analytics Cloud –

It’s a cloud-based SaaS offering from SAP, capable performing of BI, Planning, and Predictive/Augmented Analytics in one place. This tool offers out-of-the-box and business-friendly technology to perform predicative use cases. SAC uses HANA APL libraries (Classification, Regression, and Time-series Forecasting)… Models where you can input the historical data and predict future outcomes. Currently, it supports both flat-file and Live (HANA) connectivity. Live connections use On-prem HANA APL installation, not the SAC APL.

There are currently 3 types of predictive scenarios available in Smart Predict:

• Classification
• Regression
• Time Series

To create and manage predictive scenarios in SAC you need a few different datasets:

• The training dataset contains the historical data your predictive model will learn from. In this dataset, the values for your target variable, which is the column related to your business question, are known.
• The application dataset contains current or new data that you would like to create predictions for. In this dataset, the values for the target variable are unknown.
• The output dataset contains your predictions and any additional columns that you have requested. Once the Model is created, SAC has added advantage of publishing the model to S4 on-prem via Pai connections.

In the course of this blog, I will create a simple Predictive scenario of Insurance Fraud using SAC Smart Predict

SAP HANA –

As everyone knows, HANA is a powerful in-memory database from SAP. Predictive Capabilities in HANA are there for quite a while through Application Framework Libraries (AFL). Below are core predictive components of HANA predictive offerings:

PAL – Algorithmic approach towards machine learning and predictive use cases.  This is more suited for data scientists and IT people which requires SQL coding.

APL – Automated predictive libraries for augmented analytics to train and predict the outcome.

R/ EML Integration – Integrating with external R server for more robust and statistical use cases which requires CRAN algorithms and TensorFlow.

Check out the link for more information on HANA predictive (https://tek-analytics.com/site/blog_inner/28 )

SAP BW – Yes, SAP BW running on HANA has inbuilt Predictive algorithms. It uses Native HANA PAL libraries above using HAP for predictive modeling. This is best suited for industries with extensive in-house BW talent.

SAC Smart predict sample use case

Before we use the functionality, let’s look at the data we have

Data set 1 – Past insurance claims with the flag for fraud (Yes or No)

Data set 2 – Current insurance claims on which we apply the prediction

Step 1 – Create 2 datasets in SAC, Datasets can be Live on HANA tables or Flat files loaded into SAC

Step 2 – Create a Classification based Predictive scenario

Step 3 – Select Input Dataset, target variable and exclude the variables which have no impact on the outcome (Claim ID, Member name)

Step 4 – Train the Data set. After successful Training, SAC provides the output including Predictive power, Predictive confidence and we have an option to run Profit simulation to see where to concentrate

Applying the Model

Once we are comfortable with our Predictive Model, we can apply this to our new data set and see what it predicts

Provide, the new input dataset and Output to be created

The new dataset will be now created with the name provided. The new output dataset has two additional columns created with predictive class and Probability

This Dataset can be in turn used for creating stories for visualizations and also, we can write back to Hana for any additional use cases.

SAP Analytics Cloud is a next-gen cloud-based service offering for all reporting and analytical applications. As promoted by SAP it is the one-stop place for all the BI, Planning and Predictive applications. For years (Decades ????) Business Objects is a premium BI offering from SAP and customers are using it extensively and effectively.  With the new strategic direction of SAP, SAC is going to be a successor for all the reporting and analytical needs. Our customers frequently ask how can we migrate our on-prem BOBJ to SAC? What should be our strategy for cloud migration.

First, let’s see what SAC is and its capabilities are.

SAP analytics cloud is a next-generation all-in-one analytics SaaS solution that combines reporting planning as well as predictive.

Built natively on SAP HANA Cloud Platform (HCP), SAP Analytics Cloud allows data analysts and business decision-makers to visualize, plan and make predictions all from one secure, cloud-based environment. SAP claims this differs from other BI platforms, which often require data to be integrated from various sources and users to jump between different applications when performing tasks, such as creating reports. With all the data sources and analytics functions in one product, Analytics Cloud users can work more efficiently, according to SAP. The key functions are accessed from the same user interface that is designed for ease-of-use for business users.

SAP Business Objects BI suite –

Business Objects is a Premium BI offering from SAP with multiple BI suite of products bundled. This has been a very successful BI tool for most of the SAP customers. Even though SAP announced BI 4.3 and maintenance up to 2027, all new innovations will be added to SAC. The below Image shows the convergence plan for the products.

Let’s look at migration options from BOBJ to SAC. Unfortunately, at this moment there is no direct migration path or tools delivered by SAP. However, they are planning to deliver assessment tools for migration in the future to compare the features supported.  So, how can we start using the latest and greatest cloud offerings while we have thousands of BOBJ reports already deployed.

• Let’s start with an assessment of the bobj system. SAP now changing the licensing model for BOBJ, if you are heavy Web-Intelligence shop and limited other tools, we now have Web-I only licensing so               we start using SAC for visualizations and planning
• Latest BI 4.3 has very tighter integration with SAC which includes easy user onboarding and Web I data model connection
• BOBJ 4.3 will have a new option to deploy Web I report directly to SAP Analytics Hub. This allows end-users transparency in accessing both SAC and BOBJ content
• We already have universe connection available in SAC, so technically all the modeling/ semantics applied at Universe level can be used in SAC
• BI 4.3 will be delivering a new Web I Data model, which essentially enables the user to build SAC stories on On-prem Web I
• SAP Application designer will have all the features and capabilities of Lumira designer and now is the time to start converting (Again, no direct migration tool)

Tek Approach

• Our Rapid Deployment team partners with IT and Business stakeholders and quickly identify the use-cases for On-prem, cloud and hybrid approaches
• Our team will help customer to change the licensing model based on BI product usage for the effective and cost-efficient transition to SAC
• Asses the On-prem BI platform and identify any redundant objects, identify reports which can be easily recreated in SAC
• Configure Live, import connections and Deploy SAP Analytics Hub as reporting gateway for seamless and transparent SAC transition
• Deploy SAC cloud content to Jumpstart the SAP Analytics cloud Journey
• End to end training and enabling the business transition to Guided/Self – service BI using SAC

SAP Analytics Cloud is a new generation cloud-based application that helps you explore your data, perform visualization and analysis, create financial plans, and produce predictive forecasting. you can restrict the folder access from individual user or teams (group of users). In SAP Analytics Cloud the authorization is mainly controlled by SAC role, SAP back-end system (e.g. S/4 HANA) and SAC folder access.

Note: you should have admin authorization to secure folder access in SAP Analytics Cloud.

below are the steps to restrict the folder access from a specific user or team.

Step 1: Log into SAP Analytics Cloud tenant URL with valid credentials

Step 2: Then click on the three horizontal stripe button(Main Menu), on top of the left corner on the home page.

Step 3: Click on Browse>Files

Step 4: Click on the Public folder. Here we doing the restriction settings on subfolders of the Public folder. If you want to put a restriction on another folder of the public folder follow the same steps.

Step 5: Select the folder where you want to put a restriction and then click on the manage button(here we are putting restrictions on subfolders of Rumpke Reporting). 

Step 6: Click on the Sharing Settings which can be available under the Manage button.

Step 7: Here you can set the required restriction on teams or users.

Note: You can share the restricted folder with all users.

Step 8: You need to give access to the required user or team.

There are different types of access available.

View: In view access, the restricted user can read and copy the folder but he can not make any changes.

Edit: In edit access the restricted user can  Update the folder,  create files, create folders and maintain the folder.

Custom: In custom access, we have different options, You need to check the required access you want to provide to users or team.

Full control: In full control access the restricted user can delete the folder and share the folder to different users or teams.

Note: In SAP Analytics Cloud, you can create new roles to different users (follow the below steps for new roles creation)

Creating a New Role

In the Main Menu Go to Security>Roles

In Security/Role page Click on + Create a new role Option under Custom roles

Enter the details of new role which you want to create and click on create button

The new role will be added under the custom roles.

After selecting the appropriate access Then click on  Add Users and Teams button. Here you can see the available list of users or teams.

Step 9: select users or teams by clicking on Add Users or Teams Option

Select the users or teams and click ok button

Step 10: Folder security settings based on the folder structure and team structure. Folder restriction along with the role assigned to the users/team, you can control the access in the SAC application. Then click on the Share button.

Tek-Analytics scheduling engine brings scheduling capabilities to SAC stories and models. You can use Scheduling engine to burst the reports in PDF, Excel formats and the destinations can be email client, File system or SFTP.

 It is a lightweight on-premise installation with easy to maintain GUI interface. Administrators can choose the Models, Stories to be busted with Recurrence schedule.  Stories can be published to third-party vendors by email or SFTP. 

Formats supported – PDF, Excel, CSV

Destinations – Email Client, File System, SFTP